Planning, creative business

I used to run my planning & daily schedule on my computer. It was in Outlook so I could check it out from my phone when I was out. These were the days were I was working in the IT world, not running a creative business, so all meetings, deadlines, project work, etc were on either a project management tool or in my outlook. Soooo boring.

There is something magic about writing down “stuff” on paper. Since I started running my creative business I have written down my planning, goals and schedule and I must say that I love it. I keep my notepads with lots of notes and scribbles which I can review later on and I also convert short and long term goals in tasks, actions and numbers. It works. And it is more fun.

This year I have decided to invest in a good planner. I got mine for my birthday in November and I was sooo looking forward to January to start using it!

Ready for planning? Here is a short list of the most talked-about planners:

And there are plenty of printable options out there too ..

In terms of planning, I have also changed the way I plan & work. I have now a system to get things done, a combination of two methods that really work for me! (Recommended reading: the 12 week year). Here is how I plan my work:

  • Define your SMART goals for the next 12 weeks (Specific, Measurable, Achievable, Results oriented & Time based).
  • Break your goals down into actions.
  • Assign each action to one or a number of weeks, depending on how long you think it will take.
  • Break your actions into daily tasks.
  • Plan each day with:
    • Blocked time (to do those tasks which require concentration and continuity, for me this is business management, content writing or teaching my classes). I also classify each day by category (Monday is management, Tuesday is marketing, Wednesday is classes, Thursday is operations and Friday is admin)
    • Buffer time (for those tasks that need to be done but are not critical, for example, respond to emails, buy materials, review the bookings)
    • Break time (your own time to do whatever you like, but most not be business related)
  • Evaluate each week and check what you have achieved.

Planning for 12 weeks is achievable and you can rectify quickly if something doesn’t work.

Forget about to-do lists without a purpose. Move the to-do lists to the buffer time and use the actions and tasks to help you move towards achieving your goals. This system can be applied to almost anything!

Do you use a planner or any other way of tracking your goals? How do you plan your week? I would love to know!

Until next,


pssssssst! You can also check out our Project Planer with great trips to keep you on track.



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